[ Bookings ]
Book time against equipment already on site
A crane or a hoist gets shared across trades on the same project, and without a shared booking record the only way to avoid two trades needing it at once is someone remembering to ask around. Bookings puts a real time slot on the calendar instead, against the exact equipment already assigned to the project.
How it works
Assign the equipment to the project first
Bookings only ever books against equipment already on your Plant & Equipment register and assigned to that project — never a separate resource list to type out again.
Add a booking
Pick the equipment, what it's for, and a start and end time. Optionally note which subcontractor it's for.
A double-booking is rejected outright
Two bookings for the same equipment with overlapping times can't both be saved — enforced at the database level, not a check that can lose a race between two people booking at once.
See every upcoming booking on the project
One list, soonest first, so it's clear what's already spoken for before anyone assumes a piece of equipment is free.
Log who actually operated it
A booking says who reserved the slot — the operator log says who was actually behind the controls, signed out and signed back in against that booking.
How this fits Australian WHS compliance
This is site logistics, not a compliance document — it sits under Team & Delivery, not Safety & Compliance. Its only real guarantee is the one that matters for coordination: the database itself, not just the UI, refuses to save two overlapping bookings for the same equipment.
Common questions
Can a subcontractor book time themselves?
Not yet — bookings are created by the Principal Contractor in this first version. Letting a subcontractor request their own slot is a planned follow-up, not something the current version does.
What happens if two people try to book the same overlapping time?
Whichever save reaches the database second is rejected outright, with the conflict caught at the database level — not a check-then-save race that could let both through.
Does this replace Inspections or a WHS Management Plan for this equipment?
No — Bookings only covers when equipment is in use. Its registration/inspection currency lives on the Plant & Equipment register, and an actual walk-through inspection is a separate module.
Is booking the equipment the same as recording who operated it?
No — a booking just reserves a time slot for whoever it's for. The operator log, against that same booking, records who actually signed out and back in with the equipment, a separate step.
Which plan includes Bookings?
Bookings comes bundled with Plant & Equipment tracking — Growth and above. See Pricing for the full comparison.