[ Site Sign-In ]
A sign-in sheet that actually knows who signed it
A paper sign-in sheet, or a generic QR check-in app, records a name someone typed -- not that the person on site is who they say they are, and not whether they're actually allowed to be there. Novato ties sign-in to a phone number verified once by SMS code, then checks it against that project's real compliance status every single time -- so a lapsed licence or expired insurance blocks the sign-in itself, before anyone's on site, not a report you notice afterward.
How it works
Print the project's QR poster, or set up an NFC tag
One per project, generated automatically the moment it's created -- no separate setup step.
A worker scans or taps in with their phone number
First time on this device, they confirm it with a one-time SMS code; after that, sign-in and sign-out are one tap, no code needed again.
Compliance is checked at the gate, not after
If a required document's missing or expired, the sign-in is refused on the spot -- "you're not currently cleared to work on this site" -- with the worker told to contact their supervisor, not silently let through.
The roster and shifts build themselves
Every sign-in/sign-out pairs into a shift automatically, viewable per project or across all of them -- and the day's headcount feeds straight into Site Diary with nothing to re-enter.
A visitor scans the same code, with no phone verification needed
The same QR/NFC code offers a second path for a delivery, an inspector, or a client walkthrough, name, company, who they're visiting, and a short site-rules acknowledgement, no SMS code required. "Currently on site" combines workers and visitors into one live headcount, the number that actually matters for a muster.
How this fits Australian WHS compliance
Confirms a verified phone signed in and out -- not physical presence on site, which no digital sign-in method can guarantee -- but unlike a name typed on paper or into a generic app, it's tied to a real phone number verified by SMS, and checked against that worker's actual compliance status at the moment of sign-in, not assumed from whatever was true when they were first assigned.
Common questions
Does a worker need to install an app?
No -- it opens in their phone's own browser from the QR code or NFC tap, no app to download or account to create.
What happens if their licence expires while they're mid-project?
Their next sign-in is blocked until it's resolved -- compliance is checked live at the gate every time, not just once when they were first assigned to the project.
Does this prove someone is physically on site?
It confirms a verified phone signed in and out -- the same honest limit any digital sign-in method has. What it adds over a paper sheet or a generic QR app is that the phone number was actually verified, and checked against real compliance status, not just a name someone typed.
Which plan includes Site Sign-In?
Every plan, including the free trial -- it's not currently restricted by plan tier.
Does a visitor need to verify their phone number the same way a worker does?
No, and deliberately so. A worker's SMS code is checked against the project roster, matching a specific person already engaged on the job. A visitor has no roster entry to match against, so the same step would just be friction with nothing to verify, they fill in a short form (name, company, who they're visiting, a site-rules acknowledgement) and sign in straight away.